New Student Registration Process
Only students accepted to New College with a myncf login can apply for accommodations in AIM, however students are encouraged to contact the Accessible Learning Center (ALC) during the application process. We understand the process for registering for accommodations might be different from what you have experienced before, and we’re happy to guide you through it. You can reach us by emailing [email protected].
All students seeking disability related accommodations must register with the ALC to ensure they receive the appropriate support. To register with the ALC, please complete the following steps:
To begin the registration process, please select start/resume a Student Application for accommodations by using our secure service portal, Accessible Information Management (AIM). You may need your myNCF account login to access AIM. (Note: If you have already registered in our system,please email us at [email protected].
ALC reviews all relevant information when considering accommodation requests, including your personal description of needs, past accommodations, medical or psychological evaluations, and letters from healthcare or service providers.
Students must provide documentation from a qualified licensed professional outlining the impact of the disability and any related challenges. Reliable third party documentation must be in English and from a non-family member. The guidelines below help you and your providers prepare the necessary information for ALC to evaluate your request and make recommendations.
- For academic accommodations, reliable third party documentation may include but is not limited to an individualized education plan (IEP), a 504 plan, a neuropsychological evaluation from a licensed medical professional, or a completed NCF Document Verification Form. Supporting medical documentation from a provider should include:
- A diagnostic statement identifying the condition (diagnostic code), date of original diagnosis, and date of current evaluation. Some accommodation requests may require a DSM-V or ICD Diagnosis (test and code), given based on a formal assessment of a disabling condition provided by a licensed professional such as a medical professional, psychiatrist, licensed psychologist, licensed social worker.
- A description of the condition and the impact it may have on the student in the educational environment.
- Treatments, medications, assistive devices/services currently in use: Include an estimated effectiveness in improving the impact of the treatment, medication, assistive device and/or service on their condition.
- The credentials of the diagnosing professional(s): Certification, licensure and/or the professional training of the treatment provider.
- For residential accommodations, submit reliable 3rd party information from an approved source (For example: letter from a medical professional) to the ALC that includes:
- Verification of a disability
- Describes needed accommodation
- Show relationship between the student’s disability and the need for requested accommodation.
A staff member from ALC will contact you to schedule an intake meeting and discuss your specific needs and accommodations. Students may schedule virtual or in-person appointments during the summer months prior to moving onto campus.
During the Intake appointment, an ALC staff member will review submitted documents and discuss requests to establish reasonable accommodations. If additional information is needed, the staff member will let you know and give instructions on how to submit any additional information. No accommodations are final until the student has an intake meeting with a member of the ALC.
If eligible, you’ll receive an eligibility letter confirming your accommodations and completing your registration with the ALC. If at a later time you would like to adjust your accommodation, please send an email to [email protected] for our office to review your request.
Requesting Accommodations
New and returning students are required to request academic accommodations through our AIM system each semester for every course in which they need them in order for the accommodations to be implemented. Please follow the outlined steps to notify faculty that you require accommodations for their course.
The renewal of residential accommodations must be done once a year and after a student completes their housing application and pays their housing deposit for the next upcoming year. Go to residential accommodations to find more information about housing accommodations.
Sending Faculty Notification Letters: All registered ALC students must renew academic accommodations each semester for every class by going into your AIM tile in your myNCF portal and following the steps.
- If you add or change a course, you will need to sign into the AIM portal to request accommodations for your new course. Keep in mind, courses take up to 48 to load in the system after registration.
- Accommodations are not applied retroactively. Therefore, we recommend requesting them early and contacting the ALC before the semester starts to ensure everything is in place. Accommodations will be effective starting from the date your instructor receives the Faculty Notification Letter.
- Practice self-advocacy! Accommodations should be discussed with each instructor privately or via email.
- Your Eligibility Letter will be sent to your NCF email. A brief, printable version is also located in the AIM portal under My Eligibility.
For Currently registered ALC students who would like to adjust current accommodations: Please send an email to [email protected] for our office to review. Our office will contact you if we need to schedule an additional appointment.
New and Returning Students on an annual basis must get a copy of their Eligibility Letter for housing from the ALC office to share with housing. In addition, students must complete all procedures required by housing (For example: complete their housing application and pay their room deposit) by housing’s required deadlines. Then, students can go into the housing registration tile to complete the Residential Accommodations Request Form and upload all necessary documents to complete the approval process.
Please email the ALC for the document verification form at: [email protected]